Accounts & Admin

Role Summary
The Accounts & Administration Officer is responsible for maintaining accurate financial records, managing day-to-day accounting functions, and ensuring smooth administrative operations. This role requires discipline, attention to detail, and the ability to handle both financial control and office coordination without excuses.

Key Responsibilities
Accounts / Finance
Manage daily bookkeeping (receipts, payments, journals, reconciliations)
Prepare invoices, quotations, and follow up on receivables
Process supplier payments and track payables
Maintain accurate records of all financial transactions
Assist with payroll processing (including PAYE calculations where applicable)
Perform bank reconciliations and cash flow tracking
Support monthly financial reporting and documentation
Ensure compliance with local tax and financial regulations

Administration
Manage office operations, supplies, and documentation
Maintain organized filing systems (physical and digital)
Handle internal coordination between departments
Support HR-related admin tasks (leave tracking, staff records, onboarding paperwork)
Assist in scheduling meetings, client communication, and correspondence
Ensure proper record-keeping for contracts, invoices, and company documents

Key Competencies
Accountability: Own your numbers—mistakes cost real money
Integrity: No shortcuts with finances, ever
Efficiency: Get things done properly, not repeatedly
Communication: Clear, direct, and professional
Problem-Solving: Fix issues before they escalate

Performance Indicators (KPIs)
Accuracy of financial records (minimal errors)
Timeliness of invoicing and collections
On-time payroll and payment processing
Organized and up-to-date documentation
Smooth day-to-day office operations

Requirements: